COUNTY RECORDS RESEARCH
CRR-PRO ver 6.0
Table of Contents
1. Introduction
2. Getting Started
Loading
the Program
Starting
the program
3. Downloading Data
Overview
Internet Downloads from
http://www.countyrecordsresearch.com
Dialing into the dial-up computer
4. Importing Data
Filtering by Property Type
Filtering by Zip/City
Importing Data
5. The Temporary File
Temporary File - Introduction
Browsing Data
Printing a Record
SelectingRecords
for Mailings
Deleting Records
Clearing the TempFile
(Sending Data to the ArchiveFile)
6.
Using the Archive File
Getting There
Introduction
Searching the
Archive File
Editing
Records
Purging Data
H and L Filters
Mailing Labels
Introduction
CRR software is a simple way to get on line as quickly as possible. Once
the program is loaded, you are ready to download County Records Research
Default and Trustee Sale data files and maintain your own foreclosure database.
CRR-Win PRO can print various reports to organize your work and automatically
delete aging data after predetermined periods.
Your information is maintained in a database, where you have instant access.
There are search capabilities to locate individual records and data is
automatically maintained in many convenient sort orders. Sort (and search) by
APN, Beneficiary, City, Map Grid, Trustee, Street Address, Sale Date, Property
Type, Trustee Sale Reference Number or List Date. There are also several
summary reports you can printout to help organize your work.
Printing mailing labels is a snap. The program will automatically manage your
mailings and even schedule for follow-up mailings if necessary. You can choose
from the most popular laser label formats. Additional formats are available as
well. Ask about custom form setup for mailing your custom letters.
If you download from the internet
(countyrecordsresearch.com), you will get your user name and password there
when you sign up online
Overview
CRR-Pro uses your browser (MS Internet Explorer is recommended) to connect to
the CRR web page via the internet address countyrecordsresearch.com
.You can connect directly from within the CRR program or using your browser
alone. Individual data files that you download will be placed on your hard
drive. You will then
"Import" them for viewing.
If you are not sure what ID and Password to use on the CRR web page, call CRR
and they can tell you. 1 800 664-2567.
Loading the Program
Simply insert the CRR-Pro CD into your CD-ROM drive. After a few moments, the
program will begin to load. Make sure to read the license agreement when it
comes up. If the program does not begin to load by itself, select Start,
Run, and then D:\SETUP.EXE (assuming your CD drive
is D:. If it is not, make the appropriate substitution). Run this setup
program.
Starting the Program
During the loading process, the CRR-Pro icon will be placed on your desktop.
Simply double click on the icon to start the program.
The first screen that will appear is the programs unlock screen. You don't have
to unlock it right away. The program will be fully functional and continue to
work for 30 days. Simply click on LATER to get past the unlock But before
the 30 days has elapsed, make sure to call for your unlock code. When you
do call, you should have the program started and waiting at the unlock screen.
The code is different each time the program is started and the correct unlock
code can only be furnished knowing the random program code currently displayed.
Once the program is unlocked, you will not have to unlock it again unless you
reload the program.
Downloading Data -
Overview
There are two download methods currently available. The first uses your browser
connected via the internet to countyrecordsresearch.com This
method utilizes your internet connection whether it be DSL, Broadband Cable, or
Dial-up. If you wish to use this method, you must "sign on" to the
site http://www.countyrecordsresearch.com and obtain a user name and
password. You will need to furnish a credit card number for billing and this is
how you will be charged monthly.
Lesser used but still available, the second method uses your computers modem
(and the Windows program HyperTerminal) to connect directly to the County
Records Research download computer in Huntington Beach. In order to sign up for
this download service, you must call County Records Research (800 664-2567) and
obtain a password and user ID. Billing for this system is by credit card or
invoice.
Please note, your user name and password are for use on one of the above systems only. They will NOT work on both systems. It is important that you remember which system you signed up for. If you forget, please call County Records Research for that information.
A. Downloading from the
Internet (countyrecordsresearch.com)
Downloading from the web page countyrecordsresearch.com using your
browser.
From the CRR-Pro main menu, Select Connect, Connect to
countyrecordsresearch.com . Your browser should start up (if it isn’t
already running) and will go directly to countyrecordsresearch.com. Once
connected, sign in with your CRR internet ID and password.
Choose a file (county and date) to download and click on it. Then click on Download
Data in raw DBF file format . Next, if prompted "Open or Save to
Disk", Always choose Save to disk. The "Save AS"
window will now appear. In the upper left corner is the "Save In"
box. You need to drop down the "Save In" box and browse for C:\CRR-Pro
ver6.0\data (that is, click on the down arrow immediately to the right
side of the "Save In" box and click on C:, then open \CRR-Pro
ver 6.0, then open \Data.) Once you have done this, you should see C:\CRR-Pro
ver 6.0\Data in the "Save In" box (although you may only be able
to read the last part due to the small size of the box). Now click on Save
and your file will be saved to disk. Remember, Do Not open the file, always
click on save. You can use your "Back" button to return to the
download page to download additional files or just close your browser.
Note: You can download one file at a time or multiple files (all files you
haven’t downloaded yet). For multiple files, choose "Download all pending
NODs" or "Download All pending Trustee Sales" and you will
download one file which contains your back data (up to a maximum of 25 daily
NOD or TS data files).
Note: Skip the following section if you are downloading from the web page countyrecordsresearch.com . You will NOT be using the download computer in Huntington Beach.
B. Downloading using your
modem from the dial-up computer in Huntington Beach
Start the CRR-PRO program. Select Connect and then select Dial
Download Computer Using HyperTerminal.
Note: If "Dial Using HyperTerminal is greyed out (not available), and you need to use it, your may have to load it from your Windows95/98 CD. If so, please call for assistance. (562 493-0360 9:00 AM-1:00 PM weekdays.). If you are using Windows 2000/NT/XP, you will always have the selection greyed out and will have to use HyperTerminal from outside the CRR program. Click on Start, Programs, Accessories, Communications, HyperTerminal. You will need to manually configure HyperTerminal with the CRR data phone number 1 714 846-2712, and set the download path to C:\CRR-Pro ver 6.0\Data. Once it has been configured, you can place the new HyperTerminal cession on your desk top for convenience.
After HyperTerminal has begun, select DIAL (see note following). In a few
seconds, you should be connected and ready to enter your ID and password. Just
follow the instructions, logging on is very simple.
Note: If this is your first time using your HyperTerminal Program, HyperTerminal will ask you to verify the modem/com port setting. Normally, just select the default (click on OK).
Note: If this is the first time on the County Records Research download computer system, you need to request that files be sent using the Z-MODEM format. This is the format expected by your computer. You will only have to do this one time. Proceed as follows once you are logged onto the CRR computer: From the download computer main menu, press C (for change User Settings), D (for Download Protocol), Z (to select ZModem-90), then press <Enter> (twice).
You should now be back to the Main Menu and ready to download files.
From the main menu,
select D (Download Files)
then select the county you are interested in.
You will be presented with a list of available files. Normally, you will find
the latest ten working days of data files. That is, the latest ten Trustee Sale
files and the latest ten Default files.
Type a file name and then <Enter>. (Note: You don’t need to type
the .DBF part of the file name, see below). The file name consists
of a two letter county abbreviation, the data type (DF for Default or TS for
Trustee Sale), the four number numeric date followed by the standard database
file ending ".DBF". For example, the file for Orange County Trustee Sales
for 09/30 would be ORTS0930.DBF).
If you care to download more than one file, type the file names (each separated
by space) and press <Enter> when done. The selected file(s) will be
downloaded automatically to your computer. You will see a progress box showing the
download progress of each selected file as it downloads.
Note: When entering file names, you do not need to type the ".DBF" ending, the download computer assumes the ".DBF" ending for all files.
You will not "See" any individual data records yet. When you are
finished downloading files, you can exit the download area by pressing
<Enter> (you may have to press <Enter> more than one time). Then
press G (for Goodbye) and you will be logged off of the County Records Research
computer
Note: It is always a good idea to make sure your modem has "hung up". If you are still connected at this point, simply click on the hang-up icon. You can close HyperTerminal as soon as the line is clear. In the future, you will want to select your own password. To do this, next time you log onto the CRR computer, select P (Password Change) and you will be able to enter your own password. Make sure it is something you will remember.
Whichever method you use (A. or B. above) you are now ready to import the
downloaded data files(s) into your own CRR database where you can view and
print the individual Default or Trustee Sale data records and maintain your own
foreclosure database.
Importing the Data
Before anything useful can be done with the downloaded data, it has to be
"Imported" into the CRR-PRO database. This step is required no matter
where you downloaded the data from. This is easily and quickly done from the
main program menu bar.
Click on Utilities, Import CRR Files.
You should now see a list of the files you downloaded.
Above the "Available Files" box, You will see the directory on your computer where CRR-Pro is looking for downloaded files. It should read "C:\CRR-PRO6.0\Data".
From the list of Available Files, choose the files you wish to import (move to
the “Import These” box) by clicking the right arrow button (just right of the
"available files" box).
The double arrow (>>) moves all files over, the single arrow (>) moves one at a time. You can de-select files in the same way by clicking on the left arrow(s).
Now, click on
Import.
The selected file(s) will be "Imported" into the CRR-Pro
database. Specifically, into the Temporary File.
Note that you do not have to import all downloaded files at one go. Some users choose to import one file or county at a time, or just defaults or trustee sales by themselves. After the import operation has been completed, you may then go to view your newly downloaded records in the Temporary File.
Note: Normally, the original of the downloaded data file is automatically deleted after import as it is no longer useful and would waste disk space. If, for some reason, you wish to retain the originals of the imported data files, this can be done by deactivating the auto-delete option. Go to Utilities, Setup and mark the line "Delete originals of downloaded files (usually yes) to NO. In that case, the original files will not be auto-deleted and it will be up to you to perform this task manually.
Filtering By Property Type
It is possible to filter the data records during import. The user can specify
which Use Codes (property types) are imported. From the main CRR Menu,
click on Utilities, Setup. The default is "All property
Types". To eliminate the import of certain property types, simply un-check
them and they will not be imported from then on.
Filtering By Zip/City
It is also possible to choose data by zip code or city name. As
above, click on Utilities, Setup. Simply build your own list of zip
codes or city names. A sample list is loaded when the program is first run on
your computer. If you like, modify the list to suite your needs.
Click on Del to delete an entry, Ins to insert one. You do not need to list both the zipand city in your custom list, however, it is easier to manage for the user if each zip entry has a corresponding city name.
The user can select to filter by city name or zip code list. They can also choose to import only those mentioned in the list or import all except those mentioned in the list. When your custom list is ready, un-check the box "Deactivate Zip/City Filter and it will operate as described.
Note: As shipped, the program has the zip/city filter disabled. This is because
the list of zips/cities is just a sample list. When you have made up your
custom list and indicated your preference to Retain or Discard the listed
zips/cities, filter by either zip or city, then you can
"activate" the zip/city filter by un-checking the box called
"Disable Zip/City Filter".
Temporary File - Introduction
The Temporary (Temp) File is where imported data goes first. This is where you
will first be able to view your downloaded data. The Temp file is not intended
for permanent storage of data. It is simply a temporary holding place to view
the days data. When you are through viewing, deleting unwanted records,
printing etc..., the Temp file should be emptied awaiting the next days data.
To get to the Temp File. From the main menu,
Select File Access
Then, Temporary
File
Browsing Data
When the Temporary File first opens, you will see the data presented in a
"Browse" view. That is, each property is a single line. The number of
total records is displayed in a window near the bottom of the screen. (If this
box is not visible, your screen resolution may have to be increased. Try 800 x
600). This is set in Windows using Start/Settings/Control
Panel/Display/Settings.
Using the tabs at the bottom of the screen, you can shift between Browse View
and Form View. The Form View shows an entire property record at one time. You
can page through the records in either Form or Browse views. You can navigate
using the arrows at the bottom of the screen or by using menu selections. Also
active are the following keyboard keys:
Home- First
record
End- Last
Record
PgUp- Previous
Record
PgDn- Next Record
When browsing through records in the Temporary File, you may delete records
that are not of particular interest. From the top menu, simply select
Edit, Delete Record
or alternatively,
Right Click, select Delete Record
.
Printing a Record
You may also print individual data records. From the top menu, select
File, Print Record
Note that Trustee Sale notices and Default notices look quite similar. The
difference is that the Trustee Sale notices will have a sale date, time, and
place indicated. Default records, of course, will have blank fields for those
items.
Selecting Records for
Mailings
see Mailing Labels below.
Deleting Records
You will notice two small blocks at the left of each record (Browse View).
These fields indicate "T" for "TAG" and "M" for
MAIL. When a particular record is highlighted (any field of that record,
actually) you can use the right mouse button to bring up a "speed
Menu". Left clicking on "Tag" will cause the record to be
"Tagged". Left clicking on "Mail" will cause the "Mail"
field to become active. In the "Form View", the Tag and Mail boxes
may be "ticked" directly using the left mouse button.
Once records in the Temporary file have been "Tagged", you can delete
them later in one operation by "Purging" the Temporary File in the
Utilities menu. In the event that you wish to purge out ALL EXCEPT the tagged
records, simply use SETUP in UTILITIES to select that option before
purging.
Use the "Mail" box to indicate which records will generate a mailing
label later on. As with the Tag field, there is an option in Setup to
optionally generate mailing labels for ALL EXCEPT those marked for mailing, or
even ALL RECORDS.
The Temporary File data may be viewed in a number of sort orders. The default
order is the List Date (or file date) of the records. Choose other sort orders,
if desired, from the Temporary File menu bar.
Note: The Archive File, where the bulk of your data will reside, has very much expanded sort (and search) capabilities. Don't be afraid to transfer the data to your Archive File. You will have ready access to your data there with expanded capabilities.
Printing a Report
CRR-Win provides a number of special report lists for printing. Choose the PRINTED
REPORTS selection from the main menu. Please make sure your printer is attached
and ready.
You may choose from the following report selections:
Trustee Sale Data
Trustee Trustee Sales sorted by
Trustee. Choose one Trustee or ALL.
Sale Date Trustee Sales sorted by Sale
Date. Choose one Date or Date Range.
City Data sorted by City.
Choose one City or ALL.
Beneficiary Data sorted by Beneficiary.
Choose one Beneficiary or ALL.
Notice of Default Data
List Date NODs sorted by List Date. Choose one date or Date Range.
City NODs
sorted by City. Choose a city or ALL.
Beneficiary NODs sorted by Beneficiary.
Choose one beneficiary or ALL.
Temporary File Data
Temporary File TEMPORARY FILE data
(ALL, or Tagged only)
Special report formats are available as an option. Normally, these will not be
required except for very particular cases. They appear below the normal report
menu selections and are "greyed" (deactivated) until such time as
custom report format options are needed.
Clearing the Temp File
(Appending and Clearing the Temporary File)
Once you are through with the days Temporary File data, it should be emptied in
preparation for the next day's data. This operation is called "Append (and
Clear) Temporary File" and is accomplished by choosing that option from
the Utilities Menu. The data from the Temporary File will now be appended to
the Archive File (properly sorted) and the Temporary File will be cleared out.
All data in the Temp File that was not deleted will be moved to the Archive
File. It will stay there until you either (1) manually delete a record, or (2)
purge the Archive File of old data (see below).
Archive File- Introduction
The Archive File is your storage and work place for all of the data that you
have downloaded and transferred (appended) from the Temporary File
Note that Trustee Sale records
and Notice of Default records will appear in a similar format. Again, note that
the only difference is that the Notice of Default records will have a blank
Sale Date, Place, Time etc...
The archive file is where most of your work will be organized. This is the data
you will be searching when looking for individual records. Data in the Archive
File is automatically kept in a number of sort orders for your convenience.
This is particularly useful when looking for data dealing with a particular
Address, APN, Beneficiary, Trustee, City, etc...
While viewing records in the Archive File, you may change the sort order by
choosing the menu item Sort Order. The default sort order is List Date
(date the notice was "listed" by CRR).
The Archive File has another additional function not found in the Temporary
File. That is a powerful search feature. You can immediately locate a record by
searching for it. As your Archive File grows in size, this is a very convenient
feature. See below.
Archive File- Getting There
From the Main menu,
select File Access, Archive
File
Searching the Archive File
The Archive search function is "context sensitive". That is, the
program will allow you to search for files based on the sort that you are
viewing. For example, if you are viewing the Archive File in APN order, you can
search for a particular APN. If you are viewing the records in Street Address
order, you can search for a particular Street Address and so on...
To try this function, while viewing a record in your Archive File, click inside
the "Seeker" box. Once you have done so, it will highlight
yellow. Begin to enter the target of your search, one character at a time. If
you are in the browse view, you will see the seeker in action. Each time you
enter another character in the seeker box, the program will again try to locate
the first matching record. When the seeker fails to find a match, it will
delete the last character you entered. Try it. It is much easier to do than to
describe.
Note: When using the seeker for a date search, you must enter the date in the following order YYMMDD. That is, enter the two digit year, then enter the two digit month, then enter the two digit day - ALL WITHOUT SPACES OR ANY OTHER CHARACTERS IN BETWEEN. For example, th find a trustee sale date of 01/14/02, after making sure the sort order is set to Sale Date, enter in the seeker box: 020114. If you are in the browse view, you will see the seeker searching for the date as you enter it.
Editing Records in the
Archive File (Form View)
Any record may be edited. By keeping the Sale Date current, for example, the
program will automatically maintain the proper Sale Date sort order and your
Trustee Sale information will remain current. If you track Trustee Sales or
pursue REOs, you will certainly want to keep your Sale Dates current.
Editing Records in the Archive File (Browse View)
Editing fields in the Browse view is inhibited (the default). This is done as a safety feature to reduce the possibility of inadvertently editing fields while browsing. If you wish to edit fields while in Browse View, this option can be enabled by going to Utilities, Setup, Miscl. And making the appropriate changes.
Purging Data From the
Archive File
There are generally two ways to purge data from the Archive File. First,
records can be individually purged by selecting Edit, Delete Record.
The second method is by selecting File Index and Purge from the Utilities.
The Utilities Menu "File Index and Purge" selection will cause
the program to scan the Archive File for Notices of Default which are old and
purge them. It will also scan for Notices of Trustee Sale which have gone past
the Sale Date by a specified number of days. In both cases, you set the
criteria for an aged file. To specify aging of properties, use Utilities,
Setup, Purging.
When the “File Index and Purge” function is done (From Utilities), Old records
will be purged from the Archive File and it will be resorted and downsized accordingly.
It is a very good idea to perform this operation from time to time. This will
keep the disk files from getting too large. This operation will not occur by
itself, you have to initiate it.
Using the Hand L Filters
The Form view contains two special "Code Characters" which are called
"H" and "L". The H and/or L boxes on each property record
(Form View only) can be ticked. These code characters allow those data records
to be segregated. For example, one might use "H" to refer to high
equity properties and "L" to refer to lower equity properties.
When viewing data in the Archive File, you may choose to view "H" or
"L" coded properties only. All other records will seem to disappear
from view. Choose this function from the Archive File menu bar View,
H or L.
Please note that this option is disabled when you receive
the program. To enable the H and L filter operation described above, use Utilities,
Setup, View, and enable the “H” and “L” filters. This function is
disabled because users with very large archive files may experience a
slowdown in program operation if the “H” and “L” filters are used.
Mailing Labels
Mailing labels are generated from data in the Archive File only.
Use Utilities, Setup, Output to choose a variety of
options for your mailings:
Print
to Printer/Print to File
Location
to place Merge File (When using Print to File)
Label
Type (when printing to printer)
Print
(or Merge) labels for Marked records / All / ALL Except Marked Records
Print
labels for Trustee Sale and/or Default Records
Delay
time for Multiple (reminder) mailings
See following for explanation of settings.
First, It is a good idea to choose which properties will get a label. Tick the boxes as required to print (or mail merge) NOD (Notice of Default) and NTS (Notice of Trustee Sale) properties. The default is for both to be printed.
Next, select how you are going to choose particular properties (or all) to be printed. You can choose to print (or merge) the following: (1) “ALL”, (2) just those “Marked for Mail”, or (3) “ALL Except Marked”.
In this context, “Marked” refers to those properties with a “tick” in the box that says “Mail” on each record. For example, when viewing property records in the Temporary File or Archive File (Form View selected), you will see the box that says “Mail”. Tick this box to “Mark” a record for mail.
You will need to decide on printing labels or generating a merge file. The default is mailing labels. If you wish to generate a merge file instead, select .DBF format. Also indicate where you would like to place the merge file. The default is in the /Merge folder. You could choose “My Documents” for example, if you were going to print letters using MS Word.
The program default is to export only address fields into your merge file. This saves disk space. If you will be needing other data fields, then un-check the box that says “MERGE ADDRESS FIELDS only”.
Choose Label Type (For
Label Printing Only)
The most popular labels are the Avery 5160 and 5161. Both of these label types are available within the program. If the type of label you use is not available in the program, additional formats can be added as an option.
Printing Your Letter
(Merge File)
If you will be generating a merge file and then using MS Word (for example) to print your own letter, you need to know the naming convention used when generating merge files.
The first letter of the merge file corresponds to the mailing that has been selected. For example “f” for first mailing, “s” for second mailing, “t” for third mailing, and “g” for general mailing. Next, the letters “mrg” then the date generated (ie… 1201), and finally, “.dbf” to signify a database file. That is, a first mailing generated on Dec 01 would be named “fmrg1201.dbf”.
Tip: when trying to open your data (source) file in Word, select “All” or “.DBF” file type so that Word will find the file. Word defaults to “.doc” files, otherwise.
Designing and using Word merge letters is beyond the scope of this document. Please refer to your word processor documentation.
Note: Custom programming is available to allow printing your custom letter from the CRR-Pro program itself. Thus, the complexity of separate merging and printing is eliminated. Printing your letters becomes a one step process. Call for details.
Multiple Mailing Capabilities
The CRR-Pro program can manage multiple mailings.
A "First Mailing"
generates labels (or Merge File) for all applicable Archive File records that
have not yet received a "First Mailing". At the conclusion of a merge
(or successful label print), the Archive File records are updated with the
mailing (or merge) date. The mailing date is visible on each individual
property record in the archive file. The date will be visible just to the right
of the “mail” box. This way, a first Mailing will not be repeated.
A "Second Mailing" is similar except that it applies to all records
in the Archive file that have already had a First Mailing and it has
been more that X days ago (X is the delay Time in Utilities, Setup,
Output).
A "Third Mailing" would then be all records which have already had a
Second Mailing but it has been more than X days ago.
A "General Mailing" would be for all selected records even if they
have been mailed to before.
TECHNICAL NOTES:
Corrupted Data Files
If for some reason, a file has been corrupted in transmission while you were
downloading it (usually due to phone line dropouts), you may generate an error
when trying to IMPORT it into the CRR-Win program. To remedy this problem,
erase the bad data file from the directory C:\WIN50\DATA, and download it once
again. It will be easier to determine which download file may be bad by
importing them one-by-one rather than all together.
To delete a file in most Windows systems, right click on
"START", and select "Explore" from the drop down menu.
Browse for the location C:\CRR-Pro ver 6.0\DATA directory. Highlight the file
you want to delete, then right click and select "Delete" from the
drop down menu.
If You Have CALL WAITING
(HyperTerminal users only)
If you have "Call Waiting" on your modem line, you will need to
disable it during modem calls. This is very easy to do from within your Windows
95 HyperTerminal communications program. If you aren’t sure what command to
select to cancel call waiting for a call, simply call your telephone company
and ask them what code to press to disable Call Waiting for a call. You will
have to enter this code in your HyperTerminal setup.
If You Haven’t Used
HyperTerminal Before (Not for Internet Download Customers)
HyperTerminal comes with Windows 95/98/2000. If you are using it for the first
time, it will ask you to confirm the modem type. Normally, it will know what
modem type you have. You will also need to make sure that your own area code is
entered so that it will know when a call is local or long distance and include
it’s area code accordingly.
Remember, we are committed to getting you on line as quickly and effortlessly
as possible. If you have any problems or questions at any point in the process,
please don't hesitate to call for assistance.
Jim Gibson
home office: 9AM – 5:30PM most weekdays (Closed Weekends and
Holidays).
(562) 493-0360
info@crrpro.com
Appendix 1
If you want to get Technical about it:
File Locations
The CRR-Win data and program files are located as follows:
C:\CRR-Pro ver 6.0 (where CRR PRO program and data files
reside)
\DATA
(where CRR will expect to find files you have downloaded)
\MERGE
(the default location for merge files)
The main Archive file is called CRRARCH.DBF. This is the file you will
want to backup since it holds all of your archived data.
Re-Installing the Program
It is seldom necessary to re-load the program. Most difficulties are easily
resolved without resorting to re-loading. Some reasons for reloading the
program might include: Changing computers, or following maintenance for a
computer related problem.
Note: Do not attempt to install CRR-Pro again once you have begun to use the program. Doing so may cause your database to be over-written and your data to be lost. If you need assistance after loading the program, please call.
Data Storage Requirements
Each property record (one default or one foreclosure notice) will require about
one K bytes of space on your hard drive. This translates to about one megabyte
for each thousand records in your database. By today’s standards, that is not
much space. The CRR-Pro program itself will occupy an additional 10Megs. of
disk space.
Protecting Your Data (Backup)
Just as with any program on your computer, you should make frequent backups to
avoid data loss. This data loss can occur for a variety of reasons including
disk failure, board failure, and power interruptions.
It is not necessary to backup the entire program. As long as you have the
original disk, the program can be reloaded. You must, however, have a backup of
your data to put back once the original (blank) program is back in place.
The Minimum backup would be a recent copy (on floppy disk for example) of the
main data file CRRARCH.DBF. If you have more than about 1000 property records
in your Archive file, the backup will not fit on a conventional floppy disk. In
this situation, use of a Zip Drive is highly recommended. They are inexpensive
and are very handy for the purpose.
Before making a backup of your data, be sure to go (from the main menu) to Utilities,
Setup, Miscl and set your backup location. Browse for the location
where you would like to backup your data. This could be a network drive,
floppy, or removable (zip) disk. Click OK when you are done. It is also a good
idea to “Append and Clear” your Temp file so that all of your data is in your
archive file before making your backup.
Once your backup location is set, you can backup your archive file. From the main menu, select Utilities, Backup/Restore, Backup Archive File.
Note: You should alternate disks when you make your backups. I use one disk for each weekly backup (Friday) of the month. That way, I always have more than one backup and I only need four disks. Also note that only about 1,200 records can fit on a floppy disk. If your archive file is larger than that, you should use a different backup location. I prefer an inexpensive zip drive for the purpose.
Restoring your Archive File is just as simple. From the main menu, click on Utilities, Setup, Backup/Restore, Restore Archive File.
Note: When your Archive File is restored from your backup, data in the backup is “appended” to the Archive File. For example, any data residing in your Archive File is not overwritten (lost), the backup data is added to what is already there.